FAQ Tech Blog

7 Handy Features in Word

Taking time to explore Word’s features can make the program even more useful for you. Below are a few features that you might not know where there and you might start to wonder how you ever worked without them.

Break the language barrier

Translate words, phrases, or sentences to another language in Word.

In your document highlight the text you want to translate.

  • Select Review > Translate.
  • Select your language to see the translation.
  • Select Insert. The translated text will replace the text you highlighted in step 1.

You might see a list of different translations just Choose the one you want and click Copy.

Insert Chart

If you want to include an Excel chart in your document, you don’t have to leave Word.

  • Select Insert > Chart in Word this will open a miniature Excel view, in which you can edit or import your data.

Just close the Excel window once you’re done – it will be presented in chart form within Word.

At the top of the Word window, the Chart Tools tab will give you options for the design and appearance of your chart, so there’s no need to launch Excel manually.

Insert Screenshot

If you’re writing a tutorial or you simply want an easy way to include an image from another program, you can grab an area of the screen using screenshot within word.

  • Select Insert > Screenshot the dropdown menu lets you directly import any open window as an image.

Or you can also just select the Screen Clipping option to drag a rectangle with the mouse and capture a customized area of the screen.

Combine and Compare Documents

Word can automatically compare or combine two documents.

  • Select Review > Compare.

If you want to combine to documents together.

  • Select Review > Compare> select Combine from the drop down

Protect Your Document

Sometimes we need to protect our documents from others when they have sensitive information in, word allows you to setup a password which must be entered to view the document.

  • To add a password, select File > Info > Protect Document > Encrypt with Password
  • Enter the password you wish to use and then confirm the password.
  • The Document Info will then show the document has a password.
  • When you open the document you will be requested for the password you used. Note: if you loose the password then it can take some time to decrypt the files using specialist software.

The Search Box Is Your Friend

Not sure where something is with word’s menu systems? Simply just type what you are trying to find in the search bar, and it will show you options and take you straight to the tool to cut down time looking through the menus.

Use the dictation tool to type by speaking

With the “Dictate” button, in the top-right of the Home menu, you can turn your speech into words, all you need is a microphone connected to your PC. This is great for taking quick notes or if you are not the fastest at typing this can speed up the creation of documents.

You might need to go back and make minor adjustments as is to be expected with any voice-to-text software but the time you’ll save should outweigh any editing. 

If you would like to view more tips on other Microsoft applications then please use the search function on our website.